Disbanding a Church or Company
There are several steps that the Conference Clerk should take when a Church or Company disbands. This same process is also used when a Church or Company merges with another congregation.
1. Change the Organization to "Inactive"
This prevents any additional people from being added, baptized, transferred, etc. to the Organization.
NOTE: This change will also affect other applications (e.g. AdventistGiving, Adventist Connect) that are connected to eAdventist.
2. Record the "Disbanded Date"
Enter the date of the vote to disband the organization. This information will be valuable for future reference.
TIP: This is also a good opportunity to capture the dates that the organization became a church, company or group - if you have them.
3. Preserve Address and other info
Be sure to keep the Organization's contact information - address, phone numbers, email, web site, constituent schools, officers, tax ID, etc. This historical information will be extremely valuable in the future!
4. Transfer the Members
Each member will need to be transferred to another church, or the Conference Church. If multiple members are transferring to the same church, the eAdventist team can do a "bulk" transfer for you. Contact them at help@eadventist.net and include the "vote" date for the transfers.
They can also do a"bulk" move for any nonmembers, if necessary.
TIP: The organization will need to be temporarily set to "Active" while any transfers are being recorded.