Printing a Church Directory
eAdventist makes it easy to print a current Church Directory whenever the need arises. Most churches create their Directory in 2 separate parts:
- Photos (in color) - Family Photos
- Contact info (in black) - Family Info or Person Info
For smaller churches, eAdventist also offers a 1-section option that combines photos and contact info - Family Photos & Info.
Use a PDF tool (e.g. Adobe Acrobat, Adobe Reader) if you need to combine these sections, and any other pages, into a single document for printing and binding.
Getting Started
Member records
First, check that your member records are complete and current. A good option is to print the Family List report, separate the families and distribute them for updating.
Family Photos
eAdventist can store both Person (1) and Family (2) photos. The Directory only uses the Family photos. It usually works best to have photographers in the church lobby on several, successive weekends - for consistent photos.
Also, update the "Photo caption" (4) if you want to list the names of the people in the photo. Otherwise, the default caption will be "The Flintstone family".
Privacy Options
Lastly, uncheck the "Include" options (3) for any families that wish to be excluded from the directory, or to have their children excluded.
TIP: For a single-person family, you can upload the same image as for both the Person and Family photos. Use resizing and cropping to match the different formats.
Privacy Options
Lastly, uncheck the "Include" options (3) for any families that wish to be excluded from the directory, or to have their children excluded.
Photo Section
TIP: Change the "Starting page" if you plan to add introductory pages - for example a letter from the pastor, pastor(s) photos, etc.
Contact Info Section
Most churches use the Family Information layout, which includes a variety of formatting options.
PRIVACY
The directory will automatically filter out:
- "confidential" addresses
- "stopped" addresses (e.g. "Undeliverable as addressed")
- "unlisted" emails
- "unlisted" phone numbers
- "unlisted" mobile numbers
The Person Info layout is useful when you need to select or contact individual members - the Nominating Committee is a good example.
Putting it all together (printing and binding)
eAdventist creates both the church directory and photo directory as PDF files. To create a complete directory, use your favorite PDF tool (e.g. Adobe Reader, Acrobat, Preview) to:
- combine these two files
- add a cover
- add other pages (e.g. letter from pastor, candid photos)
Once you have a single PDF for your complete directory, Adobe Reader (and Acrobat) provides a variety of printing options -- paper size, booklet format.
For more information on the "Booklet" features in Adobe Reader (and Acrobat):
https://helpx.adobe.com/acrobat/kb/print-booklets-acrobat-reader.html
Printing options
If you are printing on a photocopier with finisher options (i.e. stapler, folder), your printer software will include similar printing options as well as finishing options -- for example, printing magazine-style with 11x17 paper that is folded and stapled in the middle.