Church Board & Business Meeting Minutes
The church clerk should keep accurate minutes of church business and board meetings. Minutes should include the following:
- Date and time of meeting
- Place of meeting
- Members present
- Members absent
- Invited guests present
- Agenda items
- Actions voted (number by month and year only the voted actions)
- Major discussion items (even though no action voted)
- Signature lines for the chairperson and the clerk to sign
The minutes should be created as soon as possible after the meeting, while notes are still meaningful and details can be recalled. Provide a copy for the pastor and/or chairperson to read and approve before the final copy is distributed.
Minutes should be sent to all board members by mail, email or distributed at the next meeting. At times the minutes will contain privileged information, so board members should keep their collection of minutes for their eyes only.
If the clerk is unable to attend a scheduled meeting, he/she should make arrangements, which are satisfactory to the chairperson, in advance for a replacement to record the minutes.
Here is a sample of Church Board minutes:
Example Seventh-day Adventist Church
MINUTES OF THE CHURCH BOARD
April 1, 2017 - 7:30 pm
Paradise CA
MEMBERS PRESENT: Rock Hudson, Chairperson; Opal Jones, Clerk; Slate Gorton; Ruby Sparks,
Gem Osmond, Pearl Wang, Amber Cortes, Jasper Fortin
MEMBERS NOT PRESENT: Garnet Brown, Jade Dubois
INVITEES: Crystal Hernandez
Action No.
17-01 AGENDA
VOTED: to accept the agenda as presented with the additions as suggested.
17-02 MINUTES OF THE CHURCH BOARD MEETING
VOTED: to accept the Minutes of the Church Board Meeting held March 24, 2017 with corrections
17-03 FINANCIAL REPORT
VOTED: to acknowledge the March 2017 Financial Report
17-04 INSTALLATION OF WINDOWS IN YOUTH ROOM
VOTED: to approve $5,000 from the building fund account to be used for the installation of new
windows in the youthSabbath School room
DISCUSSION OF THE UPCOMING EVANGELISTIC SERIES
Considerable discussion centered around the upcoming evangelistic meetings planned for
the Paradise area. It was suggested that the pastor contact the speaker and bring back a
report regarding a preferredtime and location for the meetings.
17-05 TRANSFER OF MEMBERSHIP
VOTED: to recommend to the Paradise church the transfer of membership for Betty and Barney
Rubble to theGranite SDA Church, Granite, CO
17-06 PURCHASE OF VIDEO PROJECTOR
VOTED: to authorize the purchase of a video projector for the church for not more than $1700.00
______________________________ _____________________________________
Pastor Rock Hudson, Chairperson Opal Jones, Church Clerk